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Executive Assistant in Foster City, CA

Job type:
Full-time
Region:
North America
Location:
Foster City, CA, United States
Category:
Operations

Guidewire Software is looking for a dynamic, take-charge Executive Assistant to support our Chief Financial Officer and his leadership team. The ideal candidate will play a central role in keeping the business operations/activities organized, on track and moving forward for the Executives and their teams. Candidates must have exceptional communications skills, be flexible yet thorough, and possess the ability to manage multiple tasks efficiently while working productively in a fast-paced, team-oriented environment. We’re looking for someone who aspires to be a business partner and take ownership of the role. 

 Responsibilities: 

  • Expert-level knowledge on Word, PowerPoint, Excel and Outlook
  • A great artistic eye to create graphics and presentations for executive-level audiences
  • Strong written and oral communication skills for working cross-functionally with senior leaders, board members, customer executives, and investors
  • Coordinate internal and external high level meetings and conferences
  • Proactively manage multiple calendars and coordinate travel and meeting arrangements for the CFO and his leadership team as needed
  • A keen attention to detail when providing administrative support on tasks including; email screening, calendar and phone management, travel arrangement, preparation and tracking of expense reports and coordination and prep for meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
  • Coordinate quarterly earnings calls in conjunction with investor relations
  • Work with outside IR firm to coordinate all interactions with investors
  • Assist with special projects e.g. Management Meetings
  • A strong sense of confidentiality and integrity while working on sensitive projects
  • Business savviness to keep a pulse on what’s going on in other teams and to connect the dots between the Finance team and elsewhere in Guidewire
  • A collaborative nature when partnering with the team to advance goals and objectives, all while gaining insight into Guidewire’s strategic initiatives. You are a trusted partner who is able to build relationships with the CFO and the Finance team
  • Program management skills that will let you provide information and deliverables to the team to advance team goals and programming, in addition to increasing the efficiency of these endeavors. You are able to exhibit your creativity and ownership in event and project execution for the CFO


Core Qualifications and Key Competencies

  • Bachelor’s degree preferred and at least 7 years in an administrative role with C-level executives in a fast-paced public technology company or supporting a client-facing team
  • Ability to recognize and appropriately handle highly sensitive and confidential material and information
  • Excellent verbal and written communication skills
  • Must have proven track record of effective leadership skills
  • Proactive; anticipates the needs of executives
  • Willingness to be available as required and/or upon short notice
  • Intelligent, confident, high integrity
  • Extremely strong organizational, project and time management skills
  • Strong sense of urgency and efficiency in completing work and meet deadlines
  • Ability to take self-initiative, be proactive, and offer creative solutions to problems
  • Expert knowledge on MS Word, Excel, PowerPoint, Outlook and web applications. Experience with productivity apps (HR, expense reporting, travel, purchasing, etc.) preferable

 

Please note that we do not accept resumes or honor referrals from headhunters, placement agencies, or other external parties seeking recruiting fees if they do not have a signed formal agreement with Guidewire.

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